Bridal Showcase

Thee Draper Village Bridal Showcase

presented by Southwest Virginia Wedding and Events

March 30, 2019




Join us for a Ladies Night out at Thee Draper Mercantile Village.  The evening will take you on an enchanted tour of the village while giving you the opportunity to meet local wedding professionals.  The tickets are $10 and are sold online or at registrations the day of the event.



Your wedding is one of the most important days of your life, and our group of wedding professionals is here to service your every need. We will ensure your day is one of the most beautiful, relaxed, and well-planned events you, your families, and your friends have ever attended.

We are confident one of our business professionals can work with you on every aspect of your wedding, or event and can customize our services to fit your needs. From finding a venue, to choosing a caterer, to recommending and hiring vendors, you can count on us. And on the big day, we will be there to make sure everything goes smoothly.

SWVA Wedding & Events is comprised of proven and respected professionals who will assure your dream wedding becomes a reality.

Planning an event can be stressful, but it doesn’t need to be. Our members have experience planning everything from a simple wedding to an annual corporate meeting. With our help, you can focus on the things that matter, for a stress free event.

Wedding tips & Timeline Guide

12+ Months Before

▢ Start a wedding folder or binder.
▢ Decide on your wedding date and time.
▢ Gather inspiration.
▢ Choose a color palette. Browse our color palettes for inspiration.
▢ Create a budget.
▢ Pick your wedding party.
▢ Create your guest list.
▢ Hire a wedding planner. Browse our Event Planners & Designers to find your perfect match.
▢ Reserve your ceremony and reception venue(s). Browse our Venues to find the right location to say I Do.
▢ Research vendors. Photographer, videographer, band/DJ, florist, caterer, officiant, etc. Our Vendor Guide features wedding vendors locally to help you.
▢ Take engagement photos. Browse our Photographers to find the right one.
▢ Throw an engagement party. Register for gifts beforehand if needed.

12 to 9 Months Before

▢ Hire your vendors. Photographer, videographer, band/DJ, florist, caterer, officiant, etc. Our Vendor Guide features local wedding vendors.
▢ Purchase your wedding dress.
▢ Think about the menu you͛d like to have for your reception.
▢ Decide on the type of entertainment you͛d like.
▢ Envision your dream floral decor.
▢ Reserve a hotel block for out-of-town guests. 9 to 6 Months Before
▢ Hire ceremony and reception musicians.
▢ Purchase your invitations.
▢ Start planning your honeymoon
▢ Order your bridesmaids͛ dresses.
▢ Order and send out your save-the-dates. It͛s a good idea to send these out 6 months before your wedding. If you͛re planning a destination wedding or plan to have a lot of out-of-town guests, you can send them 8 months before to be courteous.
▢ Draft your wedding day timeline.

6 to 4 Months Before

▢ Attend pre-marriage counseling if needed.
▢ Create your rehearsal dinner guest list.
▢ Book your rehearsal and rehearsal dinner venue(s).
▢ Send the bridal shower guest list to the host of the shower.
▢ Check on the status of your invitations.
▢ Envision your dream wedding cake. Hire a cake designer.
▢ Book your hair and makeup artists. Do a trial run with a few stylists to find the right one for you.
▢ Hire wedding transportation. Think about the wedding party and out-of-town guests
▢ Purchase wedding accessories. Buy your shoes, undergarments, hair pieces, jewelry, etc
▢ Have a dress fitting.
▢ Purchase your wedding rings.
▢ Shop for men͛s formalwear.
▢ Renew or get passports if necessary. If you͛re planning a destination wedding or honeymooning in another country, don͛t overlook this important step! 3 Months Before
▢ Finalize your wedding menu and flower selection.
▢ Order your wedding cake if you haven͛t already.
▢ Book childcare for guests͛ kids.
▢ Finalize your guest list.
▢ Order additional stationery. Menu cards, programs, escort cards, etc.
▢ Attend your wedding or bridal shower(s).
▢ Order favors. Decide whether or not you͛d like to give your guests favors.
▢ Meet with the officiant. Finalize readings and decide on anything else that will be presented during the ceremony.
▢ Make a list of who will be giving toasts.
▢ Groom: rent your formalwear.
▢ Finalize your wedding day timeline.
▢ Send the final wedding day timeline to your vendors.

2 Months Before

▢ Check in and confirm details with all of your vendors.
▢ Meet with the photographer. It͛s a good idea to meet at the venue if possible so the photographer can start planning shots.
▢ Review your playlist with the bandleader or DJ. Provide a ͚don͛t play͛ and ͚must play͛ list, if any.
▢ Do a hair and makeup trial run. Decide on the style and look you͛d like for your big day.
▢ Write your vows.
▢ Take dance lessons. If you͛re not comfortable on the dance floor or want to do an elaborate dance with your spouse, it͛s a good idea to take dance lessons to be prepared.
▢ Write and send thank you notes for shower gifts and early wedding gifts received.
▢ Purchase gifts for your parents, wedding party, and each other.
▢ Send out your invitations. It͛s recommended to send these 8 weeks before your wedding, and have the RSVP cutoff at 3 weeks after the postmark date.
▢ Submit your wedding announcement to the newspaper. 1 Month Before
▢ Check-in and confirm details with all of your vendors.
▢ Obtain a marriage license.
▢ Deliver your ͚must-have͛ shot list to the photographer and videographer.
▢ Mail out your rehearsal dinner invitations.
▢ Confirm the bridesmaids are ready and have their dresses.
▢ Email and print directions for transportation drivers.
▢ Plan your reception seating chart.
▢ Purchase/collect your something old, something new, borrowed, and blue.
▢ Purchase your guest book, toasting flutes, cake servers, unity candle, etc.
▢ Plan the welcome baskets.
▢ Purchase alcohol, if needed, and finalize your signature cocktails.

2 Weeks Before

▢ Check RSVPs. Follow up with any guests you haven͛t heard from.
▢ Deliver the finalized playlist to the bandleader or DJ.
▢ Bride: Get your hair cut and colored.
▢ Put together a bridal emergency kit.
▢ Enjoy your bachelor and bachelorette parties.

1 Week Before

▢ Check-in and confirm details with all of your vendors.
▢ Confirm roles and duties of the wedding party. Give them the wedding day timeline so they know what͛s expected.
▢ Delegate any small wedding-day tasks you can to friends and family.
▢ Break in your shoes!
▢ Book a spa appointment. Enjoy a massage and facial to decompress.
▢ Send the final guest list/headcount to the caterer and/or venue.
▢ Assemble and distribute your welcome baskets.
▢ Pack for your honeymoon.
▢ Connect with the venue manager. Provide them with any special requests for vendors, i.e. setup spaces needed, cake table, DJ table, etc.
▢ Give the ceremony and reception venue manager(s) a schedule of vendor delivery and setup times. It͛s also a good idea to include a contact name and phone number for each vendor.
▢ Groom: Get your haircut.

2 to 3 Days Before

▢ Check in and confirm details with all of your vendors.
▢ Get the wedding dress pressed or steamed, if needed.
▢ Groom: Have your final fitting and pick up your formalwear.
▢ Have the Best Man check in with all groomsmen. Confirm they have attended their final fittings and have their formalwear.
▢ Determine the wedding party positions for the ceremony and order for the processional and recessional.
▢ Give the place cards, table cards, menus, favors, etc. to the caterer or reception venue manager.
▢ Call the transportation companies to confirm pickup times and locations.
▢ Deliver the welcome baskets to the hotel concierge with names and delivery instructions.

The Day Before

▢ Give all vendors an emergency number to call on the day of the wedding. Designate someone you trust to handle all questions and concerns.
▢ Write final checks for vendors. Give them to the Best Man along with tip envelopes to be handed out at/after the wedding.
▢ Assign someone to pack up the gifts/belongings after the reception.
▢ Assign someone to take the Bride͛s gown to cleaning and to return the Groom͛s rentals.
▢ Rehearse the ceremony.
▢ Drop off ceremony accessories at the venue.
▢ Give the marriage license to the officiant.
▢ Get a manicure and pedicure.
▢ Attend your rehearsal dinner.
▢ Present the wedding party with gifts at the rehearsal dinner.
▢ Go to bed early!

The Day Of

▢ Present parents and each other with gifts.
▢ Give the wedding bands to the Best Man and Maid of Honor.
▢ Give the Best Man the officiant͛s fee envelope to be presented after the ceremony.
▢ Introduce the reception venue manager to your designated contact person for questions or concerns.
▢ Assign someone you trust to be the photographer͛s contact. This person can help the photographer gather necessary people for photos and point out who is who.

After the Wedding

▢ Write and send thank you notes.
▢ Complete your registry. Exchange or return unwanted or duplicate gifts.
▢ Preserve your wedding dress.
▢ Follow up with your photographer and videographer for albums, DVDs, etc.
▢ Get your name changed.